How to Register a New Company and Document Required While New Company Registration?


It’s common for newbies to get confused when it comes to the Registration of their dream companies due to lack of information regarding the required documents.

But don’t worry!!!
We are here to help you in every way and will cover this topic along with providing peculiar information on various other things that are important and needs attention.

The following topics will be covered in this article:
  • Details about Private Company and Registration Documents required
  • Details about Public Company and Registration Documents required
  • Documents required for Partnership Registration
  • List of Private and Public Companies in India

Before analyzing the topics in detail, keep in mind that you need to visit the MCA(Ministry of Corporate Affairs) website for registering yourself i.e. setting up an account so that you can carry the registration process further and all the documents need to be submitted here only.
After getting a login id, you need to fill a DIN-1 Form and pay an application fee and you are good-to-go.

So, let’s get started…

What is a Private Company and what documents will I need, to set up my own company?

In a private company, the minimum numbers of owners are 2 and the maximum numbers of owners are 50. It is a company privately held for small businesses and limits owner liability to their shareholdings.

A private limited company must have a minimum paid up share capital of One Lakh Rupees i.e. before starting the business, the owners need to invest minimum One Lakh as the capital from their own pocket.
And the most important point to be noted is - All private limited companies must use the words "Private Limited" at the end of their name.

Seems interesting, right?

Now, As we know what a Private company is. Let’s see the documents required for its registration process.


1.   Address proof
This is the first and foremost thing required during the registration process. The Address Proof must include the name of the Director and also the most recent address.
The following documents are acceptable address proof for Indian Nationals.

· Election Card or Voter Identity Card
· Driving License
· Ration Card
· Electricity Bill
· Aadhaar Card

2. PAN Card

Next, comes the PAN i.e. Permanent Account Number card which is a unique identification number issued by the Department of Income Tax in India and is mandatory document required during the registration of a company.

3. Residential Proof

Along with the above 2 documents, the Residential Proof is also a very important document during the registration process and should contain the name of the director in it. The residential proof should not be older than 2 months.

The following documents are acceptable residential proof:
     Electricity Bill
     Bank Statement
     Mobile Bill
     Telephone Bill

Along with these, a Registered Office proof also needs to submit so as to verify the address of the registered office.
In case of the director being a foreign national,
The passport, Residential and Address Proof is required for the registration.

Now, let’s come to our 2nd point.
What is a Public Company and what documents will I need to set up my own company?

A Public company is a company which we see listed on any STOCK EXCHANGE or SHARE MARKET.
In the case of a public company, there should be minimum 7 members (owners).
Also, there is no such restriction on transfer of its shares in a public company as we have in a private company because the shares in a public company can be transferred freely through stock exchanges.
The minimum paid up share capital should be Rupees 5 lakhs i.e. the owners need to invest minimum Rupees Five Lakhs from their own pocket. 

And the most important point to be noted is - All private limited companies must use the words "Limited" at the end of their name.
Now, let’s have a look at the documents required for the registration of a Public company:

The documents required are:

  Memorandum of Association
It is the legal and most important document as it describes the company’s relationship with its shareholders

  PAN Card of all the directors and shareholders

  Digital Signature Certificate of the directors of the company

     A No-Objection certificate from the landlord of your registered office

     Utility Bill of the office that you have proposed as your Registered office for your Public Limited Company

     The article of association

     Identity Proof of all the directors and shareholders.

     Address Proof of all the directors and the shareholders.

     DIN (Director Identification Number) of all the directors.
.
In the case of Foreign national, Passport copy has to be notarized at the Indian Embassy.
Documents required for Partnership Registration

In case of Partnership Registration, the Documents of Partners as 
well as the Documents of Firm are required.

The Documents of Partners include:
    PAN card of partners
    Address proof of partners

And, the Documents of Firm include:
    PAN card of firm
    Address Proof of firm

Additionally, if the partners require to register the partnership firm, they just need to submit:
Partnership deed, ID and address proofs of the firm.

Along with this, an affidavit also needs to be submitted to certify that all the details mentioned are correct and to-the-point.


Lastly, Let’s have a look at the list of Private and Public companies in India.
Some of the top Private Companies of India are:
     Infosys Technologies Ltd
     Reliance Industries Limited
     Wipro Limited
     Tata Consultancy Services (TCS)
     Hindustan Lever Limited
     Hero Honda Motors Limited
     Larsen & Toubro Limited (L&T)
     HCL Technologies Ltd.

Public Companies of India
     Some of the top Public Companies of India are:
     Indian Oil Corporation Ltd
     Coal India Ltd
     Bharat Heavy Electricals Ltd
     Punjab National bank
     NTPC Ltd
     Steel Authority of  India Ltd
     ONGC Ltd
So, this was the short and sweet sneak peak of all the details that you should know if you are in need for Registration of your company.
I hope this article would have helped you in getting a clear insight into how things work in the case of company registration.

Keep Learning!!!

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